Position Title: Office Assistant

Position Type: Non-Exempt

Reports to: Executive Director

Salary: $20-25/hour DOE

Hours: Part-time, 16-18 hours per week

Location: Palo Alto

POSITION SUMMARY

The California Youth Symphony (CYS) seeks a positive, organized, and proactive individual for a Part-Time Office Assistant position, beginning in Spring 2026. This role is responsible for performing various clerical and administrative tasks essential to CYS's daily operations. The ideal candidate must be detail-oriented and skilled at managing multiple tasks concurrently.

PRIMARY DUTIES AND RESPONSIBILITIES

• Answer phone calls; check CYS emails; collect, log, and respond to incoming mail

• Keep track of office supplies, inventory, and archival materials

• Maintain mailing lists and donation records

• Research and secure season advertisers

• Work with Finance staff to record incoming tuition and camp payments; assist with collections of aging receivables

• Communicate CYS events with surrounding communities

• Other duties as assigned

QUALIFICATIONS:  

• Minimum of two (2) years of experience in an office environment

• Strong computer skills (e.g. Google Workplace; familiarity with Salesforce or Quickbooks is a plus)

• Comfortable handling multiple tasks simultaneously and be a problem solver

• Excellent communication skills

• Ability to handle confidential information

WORK ENVIRONMENT:

• Ability to lift and carry up to 20 pounds occasionally

• Periodically ascend/descend stairs