Position Overview: 

The Marketing Assistant provides essential support to the Symphony’s Marketing & Communications team, ensuring the smooth execution of marketing campaigns, publications, and partnership initiatives. This role is responsible for maintaining the department’s marketing campaign calendar, coordinating deadlines and deliverables for the Symphony’s program book, assisting with brand partnership presentation materials, and supporting marketing projects as assigned. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, fast-paced environment.

Key Responsibilities:

• Manage and maintain the marketing campaign calendar using the department’s project management tool, ensuring deadlines and priorities are clearly tracked and communicated.
• Coordinate trafficking, timelines, and deliverables for the Symphony’s program book, working with internal teams and external partners to ensure on-time completion.
• Assist in the preparation of brand partnership presentations, including slide deck development, research, and creative input.
• Support execution of marketing projects, including but not limited to advertising, promotions, email campaigns, and events.
• Provide administrative and logistical support to the Marketing & Communications team as needed.
• Serve as a point of contact for internal stakeholders to ensure smooth information flow and adherence to deadlines.
• Monitor project progress and proactively flag potential delays or issues.
• Proofread all campaign materials to ensure accuracy and attention to detail.

Qualifications

• Bachelor’s degree in Marketing, Communications, Arts Administration, or related field.
• 1–2 years of professional experience in marketing, project coordination, or a related field (internship or entry-level experience considered).
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) required; experience with project management tools (Asana, Monday.com, Trello, or similar) preferred.
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator) a plus.
• Interest in classical music, performing arts, or nonprofit arts administration preferred.

Key Attributes

• Detail-oriented, with a proactive and solution-focused approach.
• Collaborative team player with strong interpersonal skills.
• Ability to work independently and manage time effectively.
• Enthusiasm for the Symphony’s mission and programming.

To Apply: Please submit your resume, a cover letter detailing your relevant experience to Jayee Liu jliu@pacificsymphony.org.