Job Title: HR Generalist

Reports To:  Executive Director
Location: San Francisco, CA (Civic Center area)

Status: Part-time, non-exempt, hourly

Work schedule: Up to 20 hours per week, in-office only

Compensation: $25-30 per hour, commensurate with experience 

Benefits: Commuter benefit; 403(b) plan (no employer match)

General Schedule

You will be expected to work onsite at the Philharmonia offices in San Francisco 2-3 days a week from 9:30AM-5:30PM. 

Position Overview

The HR Generalist at Philharmonia Baroque will serve as a hands-on, proactive partner supporting a full range of Human Resources functions including recruitment, onboarding, compliance, benefits coordination, employee relations, and performance management. This role ensures legal compliance, helps uphold a positive and inclusive organizational culture, and builds foundational HR systems and infrastructure for a growing performing arts nonprofit.

Key Responsibilities

1. Employee Relations & HR Support

• Serve as the first point of contact for day-to-day HR-related inquiries and issues from staff.

• Support supervisors in conducting performance conversations, managing absences, and addressing employee concerns.

• Maintain employee confidentiality while balancing organizational needs and legal obligations.

2. Compliance & Recordkeeping

• Ensure all HR practices comply with California labor law and applicable federal employment laws (including wage/hour, anti-discrimination, and leave protections).

• Maintain and audit personnel files and I-9s; track required postings and labor law updates.
• Partner with bookkeeping service to ensure correct application of wage and hour rules (including salaried non-exempt compliance, time tracking, etc.).
• Partner with finance and artistic teams to ensure appropriate tracking and filing of EDD notices/audits, FTB orders (such as wage garnishments), and similar. 

3. Benefits Administration

• Assist with benefits enrollment, renewals, and communication, including 403(b) plan administration for both administrative staff and musician-employees.
• Coordinate leaves of absence (e.g., CFRA, Paid Sick Leave, other protected leave laws), maintaining accurate documentation and communication with payroll.

4. Onboarding & Offboarding

• Facilitate a structured onboarding process including offer letters, background checks, policy acknowledgment, and orientation.
• Coordinate offboarding logistics (exit interviews, final pay, COBRA notices, etc.).

5. HR Policy & Systems

• Help refine and implement HR policies and practices, including updates to the employee handbook.
• Support the development of new processes related to performance evaluations, remote work, training, and DEIA initiatives.
• Maintain accurate data and documentation in HRIS systems (e.g., Rippling).
• Ensure that current job descriptions for all employees are up-to-date and filed properly.

6. Recruitment & Hiring

• Collaborate with hiring managers to support equitable and efficient recruitment practices.
• Draft and post job descriptions, schedule interviews, and help facilitate offer processes.

7. Administrative Support

• In collaboration with insurance broker and finance team, ensure that all company insurance policies are renewed on time and that associated insurance audits and premium payments are managed in a timely fashion.
• Manage annual renewal process for business license, and various trade group memberships. 

Qualifications

• 1-3 years of HR experience, preferably in a nonprofit or small organization.
• Strong knowledge of California employment law and HR best practices.
• Experience with payroll systems or working closely with finance teams preferred.
• HR certification (PHR, SHRM-CP) a plus.
• Strong interpersonal skills, discretion, and the ability to multitask effectively.
• Passion for supporting mission-driven work and creating a respectful, inclusive workplace.

Compensation & Work Environment

• $25-$30/hour; range commensurate with qualifications.
• Regular in-office presence required for 2 days per week

To Apply:

Email your resume and cover letter to jobs@philharmonia.org and specify "HR Generalist" in the subject line of your response. No phone calls please.

Philharmonia embraces a workforce that reflects the exceptional diversity of the Bay Area and our country. Equal employment opportunities are available to all applicants without regard to race, color, religion, age, sexual orientation, sex, gender identity and expression, national origin, physical and mental disabilities, marital or partner status, pregnancy and military status.

Organizational Overview:

Now in its 44th year, Philharmonia Baroque Orchestra & Chorale (Philharmonia) is one of the largest ensembles of its kind in North America. Philharmonia performs repertoire from the Baroque, Classical, and early Romantic periods. With a specialty in historically informed vocal and orchestral performance and new music, Philharmonia presents a Bay Area signature season of mainstage concerts in four local venues, at least 8 annual off-season programs, including large-scale opera productions, alternative offerings such as SESSIONS and Jews & Music, commissions new works regularly through its long standing New Music for Old Instruments program, and maintains a robust national and international touring schedule.The ensemble has made more than 50 commercial recordings and has its own record label.